Mobile detailing scheduling: how to set travel buffers that keep you on time
How mobile detailers can choose a travel buffer, define a service area and space appointments so the day runs on time without leaving hours empty.
SCHEDULING FOR DETAILING TEAMS
Detailing scheduling software that sizes every appointment to the job.
A two-hour interior and a full-day correction should not fill the same slot. Reserve My Detail sets each appointment’s length from the services and vehicle a customer chooses, then gives your team a calendar for adding bookings, blocking time and assigning the work.
For US detailing businesses. Live use requires GoHighLevel. Demos use fictional data and create no real appointments.
HOW IT FITS TOGETHER
The right length for every job. The right person on it.
Customers book available times
Times come from your connected GHL calendar, sized to the selected services, vehicle and extras, up to 60 days ahead.
Staff add bookings and block time
Create appointments from the calendar, or block a timed, all-day or multi-day period so customers cannot book it.
Assign the work
Assign each appointment to an employee. Names and colors appear in the calendar, day agenda and bookings list.
01 / IN PRACTICE
Appointment times that fit the job
Durations come from the services, vehicle and extras a customer selects, and mobile appointments add your configured travel buffer.
- Start times every 15, 30, 60, 90 or 120 minutes, or follow your GHL calendar.
- Travel buffers from 0 to 240 minutes for mobile work.
- Online bookings of up to 12 hours.
02 / IN PRACTICE
Staff bookings and blocked time
Add phone and walk-in appointments from the calendar, and block time for training, maintenance or days off. Blocks are saved in GHL so customers cannot book across them.
- Timed, all-day and multi-day blocks.
- Remove a block the app created to reopen that time.
- Appointment changes and cancellations are managed in GHL.
03 / IN PRACTICE
Know who is on each job
Keep a roster of employees, each with a distinct color, and assign, reassign or unassign appointments. Filter the calendar to one person’s work.
- Assignments are stored in Reserve My Detail.
- Employees do not need a login.
- Assigning someone does not change GHL availability.
BEFORE YOU GET STARTED
Detailing scheduling software: common questions.
What the software supports and what you need for live use.
Does assigning a technician change availability?
No. Employee assignments are stored in Reserve My Detail for planning. Customer availability still comes from the connected GHL calendar.
Can several technicians share one booking calendar?
The connected GHL calendar currently needs one staff member and a capacity of one. Technician assignments are tracked in Reserve My Detail on top of that calendar.
Can customers reschedule or cancel online?
Not in Reserve My Detail. Appointment changes and cancellations are managed in GoHighLevel.
Does Reserve My Detail send appointment reminders?
No. Reserve My Detail does not send texts or emails to customers. Reminders and confirmations come from the business’s GoHighLevel notifications and workflows.
RELATED GUIDES
Read before you set up.
How to set up online booking for a detailing business on GoHighLevel
A setup checklist for detailing businesses using GoHighLevel: plan your service catalog, prepare the calendar, automate confirmations and reminders, and test before you go live.
EXPLORE THE SOFTWARE
More ways to run your detailing business.
See how the booking page and Admin Hub fit mobile detailing, quotes, boats and specialty vehicles, your website, deposits, scheduling, customer management and your GoHighLevel setup.
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Get a quote for your
detailing business.
Talk to Virsa Labs about pricing, setup and the right configuration for your booking page and GHL connection.